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Computer diagramming is the process of creating scalable diagrams on a PC that can be used in various applications such as layout design, organization charts, timelines, floor plans and even prototype software user interfaces. Diagrams are made of shapes, objects and stencils, which when combined together correctly, can help project a lot of useful information. Modern computer diagramming relies on using vector-based shapes instead of raster shapes.

Raster shapes or bitmaps do not scale well, and their resolution and quality deteriorates with every edit. However, vector shapes are mathematical representations of a shape and hence scale well.

Vector shapes are not affected by edits and are the most appropriate to use when precise measurements are required.

Computer diagramming can be shape-based artwork or more complex drafting often seen in CAD Computer Aided Design programs. CAD contains a lot more information such as the materials, processes, and specific conventions of the diagram.

Shape-based artwork is more commonly used to depict lesser technical information. Microsoft Visio is the most popular diagramming software, however, there are alternatives that are often as good and in some cases, free. For simple diagramming requirements, the following tools should work just fine. Gliffy is a popular online diagramming tool. Gliffy supports floor plans, venn diagrams, flow charts, network diagrams, etc.

Gliffy can import Microsoft Visio documents and integrate with Google Drive to enable saving documents in the cloud and easy collaboration. There are many themes and templates to choose from, making Gliffy a solid online alternative to Visio. Gliffy can be used freely for up to 5 diagrams or 2 MB file size. There are monthly plans that can be purchased depending on the number of diagrams needed. It can import Visio documents and work with very complex diagrams such as biological pathways.

It is optimized for large CAD drawings and allows easy collaboration and sharing. There are many sample diagrams and templates to help you get started as well. OmniGraffle is a comprehensive diagramming software that can create visually appealing designs at a significantly cheaper price than Visio.

It supports importing Visio documents and exporting to a ton of popular formats including SVG. There are extensive options for stencils, canvases, templates, and objects allowing to easily create wireframe diagrams, trees, floor plans, and a whole lot more. The latest version supports scripting in AppleScript or JavaScript to automate almost every aspect of the software. It also supports Touch Bar on the latest MacBooks.

Microsoft Visio is one of the most popular diagramming software that empowers diagramming, data visualization, and process modelling in a familiar interface. Visio comes with an array of templates and built-in shapes that allow creating virtually any diagram of any complexity. Visio also allows users to define their own shapes and import them into the drawing. Visio has been more of an enterprise-class software as home users rarely would need to use the advanced diagramming functions in Visio.

However, many home users are purchasing the Standard edition of Visio to better visualize simple diagrams such as family trees or floor layout plans.

Visio owes its success in the enterprise due to its tight integration with other Microsoft Office products such as Word, Excel, and Access. Data can be directly imported from these softwares and converted into meaningful diagrams, which change in real-time in accordance with the data. For example, an Excel spreadsheet might have information about current flows through an electrical line. Visio can be used to diagrammatically represent this and whenever the Excel data gets updated, the same will be reflected in the Visio diagram as well.

Newer versions of Visio from Visio onwards support. The latest version of Visio can also be purchased as part of the Office subscription with access to the online Visio viewer as well. Getting Visio as part of Office is the best choice in order to keep up-to-date with the latest features and enhancements. Visio being part of the Office suite, is updated continuously throughout the year. If you have a qualifying Office subscription, you are entitled to regular updates automatically.

Users who purchase the standalone versions of Visio do not however, receive feature updates and must upgrade separately to a higher version when released. Data Visualizer helps in automatically creating process diagrams from Excel data. Premade or custom Excel templates containing information that fit into diagrams can be imported directly into Visio using the Data Visualizer and transformed into a Visio diagram.

Any changes made to the original Excel file reflects in the Visio diagram as well. The latest version of Visio enables reverse engineering of databases to create a visual representation of the database. The latest update to Visio for Office comes with many new standardized templates catering to industries such as business processes, software development, IT and education.

These templates are supplied by both Microsoft and other third parties extending the capabilities of Visio Visio diagrams stored on SharePoint or OneDrive for business can now be opened for review in any modern web browser with Visio Online available with Office or in the free Visio Viewer app for the iPad.

In this chapter, we will learn about the user interface in Visio. It is important to properly understand the user interface to get the most out of this tool. The user interface of Visio is similar to that of other programs in the Office suite.

You will be greeted with a Start page that lists some of the recent documents you have opened along with featured templates for creating common diagram types.

The top right corner shows the Microsoft account you are connected to, if you are an Office subscriber. Apart from the featured templates, you can also click Templates to browse through the template categories.

The document interface of Visio is similar to other Office programs such as Word or Excel. On the top, you have the Quick Access toolbar, which contains common commands, such as Save, Undo, and Redo. This can be customized as needed. Below the Quick Access toolbar is the familiar Office Ribbon. The Home tab lists common commands for working with the document. We will learn more about other tabs as we go along.

On the left-hand pane, there is Shapes, which lists the common shapes that go well with the template. To insert a shape, just click and drag the shape onto the canvas. There are many shapes available in Visio and we will get more familiar with them as we move ahead. Of course, you can also search for more shapes, if needed online, using the built-in search tool. When you place shapes onto the canvas, you will see guides that help you align the shapes with respect to the objects already on the canvas.

You also have a ruler on the top and left of the canvas. This gives a sense of perspective and lets you create perfectly aligned diagrams. Shapes in Visio are basically vector graphics and as such you can enlarge or shrink the size as needed without loss of quality. You also get an idea of the relative dimensions of all the other shapes indicated by green arrows when you try to change the dimensions of any shape. To open a file in Visio, go to the File menu, which opens the backstage view and click Open.

The Recent section lets you directly access the recent drawings that you have opened or saved. Based on your setup, the Open menu lists some of the file locations that you can browse for Visio drawings. Alternatively, click Browse and select the Visio drawing from a local or network folder. Visio files have the extension. Once you open a Visio drawing, you will see that the user interface changes according to the drawing. In the following example, we have opened an org chart and you can observe that the shape stencils corresponding to the org chart are now available in the Shapes pane.

In case of this file, you will also notice an Org Chart tab in the Ribbon that gives you additional options for working with the shapes in the chart, and also allows linking the shapes to data from external sources such as Excel. You can adjust the spacing between individual shapes and also change the height and width of all shapes in one click. The Compare command in the Organization Data section of the Org Chart tab lets you compare the contents of this org chart with another org chart or diagram open in Visio.

The output is generated as an HTML file, which lists out the similarities and differences between the two diagrams. You can show or hide elements in the UI to whatever suits you best. The Quick Access Toolbar allows you to easily add often-used commands so that they are always available within reach.

Apart from the standard Undo, Redo, and Save commands, you can add additional buttons, such as a toggle between Touch and Mouse mode depending on your display by clicking the arrow icon in the Quick Access Toolbar.

You can also add more commands by clicking the option More Commands The Ribbon can be collapsed to allow more real estate for the canvas. You can reduce or expand the Shapes pane by clicking and dragging the edge of the pane inwards or outwards respectively.

The Ribbon can be customized just like the Quick Access Toolbar but to do so, you need to navigate to the File menu and click Options. Then click Customize Ribbon. You can select the tabs that you wish to display on the workspace. You can also create a new tab or group by clicking New Tab or New Group to accommodate the commands that you use frequently.

Visio has a few options for changing how you view the drawing. The View tab lists all the possible view options that you can use on the canvas. We will look at some of the commands that are useful in changing view modes. Basically, slide snippets allow you to directly export a Visio diagram as a PowerPoint slide. To take a slide snippet, click the Slide Snippets Pane in the View tab to open it. Then, select an area of the drawing that you want to export to a PowerPoint slide and click the Add button in the Slide Snippets Pane.

Add a title in the Enter title here The Presentation Mode shows a full screen view of the drawing without any distractions. This mode can also be toggled by pressing F5 on the keyboard. You can toggle between showing the vertical and horizontal rulers, the grid, and the guides by toggling the corresponding checkboxes in the Show area of the View tab.


Microsoft Office – Wikipedia.Free Visio /// Product Keys |

Step 2: Sign in to download Visio · Go to and if you’re not already signed in, select Sign in. · Sign in with the Microsoft account associated with. New collection of free product keys Microsoft Visio versions and allow you to activate your Microsoft Visio product online or by phone. Use professional-looking Office Visio charts to improve your understanding of Collaborate with teams with this free Microsoft Visio.


– activation – Can’t activate Visio MSDN – Stack Overflow


A digital product key is transmitted to your PC, so you won’t need or receive a printed product key. You activate Office by signing in with a Microsoftaccount.

If we detect your Microsoft account, we’ll show it on this screen. After you sign in, your product is added to your Microsoft account, so that you can reinstall it later, or manage your new subscription, without a product key. If you bought Office Professional Plus, Visio Professional, or Project Professional through your employer’s Microsoft Workplace Discount Program formerly known as Microsoft Home Use Program benefit, select I don’t want to sign in or create an account at the bottom of the screen and enter your product key.

Get your Microsoft Workplace Discount Program product key. If you bought a new Office product key card, or you received a product key when you bought Officethrough an online store, go to Office. This is a one-time process that adds your new product to your Microsoft account. After you redeem your key, you can install Office.

Get help with Office. If Office can’t activate, it eventually becomes unlicensed and all editing features of Office are disabled. Microsoft can become unlicensed for a number of reasons. For example, if your Microsoft subscription expires, you must renew your subscription to restore all features of Office.

See Update to enable TLS 1. A subscription notice appears when I open a Microsoft application. Troubleshoot activation errors in Office. Table of contents. Office install. It opens an Add Multiple Shapes dialog box in which you can select the type of shapes and the number of shapes to be added.

Click OK to add the shapes to the selected shape. You can add pictures to different levels in your org chart to make it more visually appealing. To add executive pictures, double-click the shape to zoom into it and then click the picture field within the shape. Then click the Insert button to select a picture for adding into a shape. After adding an image, you can use the usual picture formatting tools to adjust the brightness and contrast or crop the image.

If you want to automatically import executive pictures into their respective hierarchies, simply make sure the file names of the executive pictures match that of the names in the shapes. Synchronization allows any change made to the executives in other pages to remain in sync with the main page.

This opens the Create Synchronized Copy dialog box, which allows to create a copy of the shape and its subordinates on a new or an existing page.

Click the Hide subordinates on original page checkbox, if you want to collapse the shape on the main page. Any changes made on the synchronized shape pages will be seen on the main page as well. Individual manager shapes can be collapsed and shown as needed.

Collapsing shapes is useful to reduce the clutter in the diagram. To collapse the hierarchy under a shape, right-click a shape, go to the Subordinates menu and click Hide Subordinates. The subordinate shapes then collapse under the manager shape. This is indicated by a tree icon under the manager shape.

If the shapes are synchronized, any changes made to them elsewhere will be automatically reflected in the main shape. To reveal the subordinates again, right-click the manager shape, go to the Subordinates menu and click Show Subordinates. Although you can manually create the org chart using different shapes in the Shapes pane, Visio also provides an automated way of importing information about your organization from an external source.

In this chapter, we will look into importing data from information in an Excel spreadsheet. Create an Excel spreadsheet or use an existing one containing some of the important information in the header row that goes into creating an org chart.

Important information includes Employee, Title, Manager and Department. The Employee and Manager fields are mandatory and the others are optional. There are two ways of starting the Organization Chart wizard.

The first method involves using the Organization Chart Wizard from the Templates section in the New menu. The other method is to use the Import command in the Organization Data section from the Org Chart tab in the Ribbon, if you have already created an org chart.

The second method is recommended if you need the background formatting to carry over onto all the pages in the org chart. The first method creates all the pages required, but you need to individually format each page, which can get tedious if your organization is large. Either ways, the Organization Chart Wizard appears in which you can specify the features of your org chart. The first screen of the Organization Chart Wizard gives the option of either selecting the existing information from a file or manually entering information.

For this example, we will choose the first option. Click Next to proceed to the next screen in the wizard. In the following screen, you can choose the source in which the organizational information is stored. Select the second option and click Next. In this screen, in the Name field dropdown, select the field in the Excel spreadsheet that contains the name of the employee.

In the Reports to field dropdown, select the field in the Excel spreadsheet that denotes the reporting manager. If the name and first names are in different fields, specify the field containing the first name of the employee in the First name dropdown. Visio will combine the name and first name fields to generate the full name of the employee.

Click Next to continue. The Data File Columns box lists all the data fields that are present in the header of the Excel file. You can select the fields that you need to be displayed in the Displayed Fields section by selecting the required fields and then click Add.

Click Next, once the desired fields are added. In the next screen, you can choose the fields the shape data should be based on. The shape data fields will be similar to the fields selected in the previous step so in most cases, you can leave it as such. You can also add any additional fields if needed. In the following screen, you can choose to include pictures of the employees.

If you have labelled pictures in the same format as the employee names, you can point to the location of the folder containing pictures of all the employees. Or you can simply choose not to include any pictures. In this screen, you can choose how much of organization info can be displayed on one page, if there are many employees spanning many pages.

You can also choose to allow Visio to automatically break the org chart across pages. Make sure that Hyperlink employee shapes across pages and Synchronize employee shapes across pages are selected.

Click Finish to finally create the org chart. After clicking Finish, Visio will start processing information from the Excel spreadsheet and create the org chart based on the parameters specified in the wizard. You will see a progress indicator showing the status of the creation. The completed org chart can be saved as a PDF or any of the image formats by going to the File menu and clicking Save As.

Select from any of the file types in the Save As type field. If you save the drawing as a JPG or GIF file, you will get another dialog box, which allows to further specify the output options. A brainstorming diagram is similar to an org chart but is used more to convey different ideas about a topic. To create a brainstorming diagram, click File and go to the New menu.

In the Templates section, select Business, and then in the list of templates, select Brainstorming Diagram, choose the desired units to work with and click Create. You will notice that the brainstorming diagram document is created and ready to use.

This has a few notable differences compared to the org chart. Firstly, the number of shapes are lesser than an org chart. Secondly, there is an Outline Window that appears in the drawing showing the outline of the diagram. Thirdly, there is a Brainstorming tab added to the ribbon, which contains tools required to use the brainstorming diagram.

To create the central topic for the brainstorming diagram, drag the Main topic shape onto the canvas. Unlike the org chart where you had to double-click the shape to enter text, you can start typing text in a brainstorming diagram as soon as you drag the shape onto the canvas. In this chapter, we will learn how to add, edit and place subtopics in the brainstorming diagram using Visio.

In a brainstorming diagram, sub-shapes are not directly inserted on top of the main shape. A sub-shape is inserted as a subtopic.

To insert a subtopic, first click the Main topic shape and then click the Brainstorming tab on the Ribbon. In the Add Topics section, click Subtopic. You can also create multiple subtopics at once by clicking the Multiple Subtopics in the Add Topics section. This opens the Add Multiple Topics dialog box, where you can enter the names of each of the subtopics.

Subtopics can be edited simply by clicking the title of the subtopic and typing over it. You can also edit a subtopic by clicking its name twice in the Outline Window. The Outline Window represents the topic hierarchy of the brainstorm. The subtopics can be dragged by their connectors and placed anywhere on the canvas. They will always be linked to the Main topic shape.

The Outline Window makes it easy to edit the order of topics or topic names in the diagram. Any changes made in the Outline Window will be readily reflected in the actual diagram.

The Outline Window can be pinned or unpinned by clicking on the push pin icon to the bottom left of the window. This enables the window to auto-hide when not in use. Topics can be edited by clicking twice on the topic name within the window and typing. The order of the topics can also be changed by clicking and dragging the topic from one subtopic into another.

You can also right-click a topic and Move Up or Move Down to change the order of the topics. To delete a topic, right-click a topic and then click Delete Topic or simply select a topic and press the Delete key on the keyboard. You can customize the brainstorming diagram in a similar manner to other types of diagrams by changing the shape, style, and layout.

The shapes of individual topics can be customized into a variety of built-in shapes. Hold down the Shift key, select the topics one by none and in the Brainstorming tab, click Change Topic in the Arrange section.

This opens the Change Shape dialog box, which lists the shape types you can change to. Select a shape type and click OK. The brainstorming diagram can be customized by choosing different themes and theme variants. To choose a theme, go to the Design tab on the Ribbon and select a theme. You can also choose different variants for the theme by selecting a variant in the Variants section. The Variant section has a dropdown using which you can further customize the colors and effects such as drop shadows.

You can also customize the style of the diagram so that it looks more elegant and professional. You can choose from a variety of brainstorming styles and also a couple of mosaic options, which includes a mix of all the styles. Select a style and click Apply to see the result. Click OK to close the dialog box.

You can also customize the layout by clicking Layout in the Brainstorming tab. Select a layout from the Select a layout section. You can also choose the type of connector in the Connectors section. Select a layout and click Apply to see the result.

You can send brainstorming data directly to Word and Excel and in fact, to any program that accepts XML input. Any changes can be saved to this XML file, which can then be imported back into Visio. Note that these options are available, only if you have the versions of Word and Excel installed on your computer.

In Excel, the data is organized into topic levels. For example, T1 represents the main topic, T1. You can add or remove topic hierarchies here and save the XML file, which can then be reimported back into Visio. Similar to org charts and brainstorming diagrams, you can also create timelines in Visio to depict a schedule or a series of events. To create a timeline, go to the New menu in the File tab and click Templates.

Go to the Schedule category, click Timeline and then Create to create the timeline workspace. Since the timeline essentially measures time, units selection is inconsequential. Once the Timeline template is created, click and drag the Block timeline shape from the Shapes pane onto the canvas.

This opens a Configure Timeline dialog box, where you can select the duration for the timeline and the Timescale. Click Ok. Milestones represent specific points in time during which an important event has occurred or is scheduled to occur. To add a milestone, click and drag the Line Milestone shape onto a chosen interval on the timeline. It need not be dropped exactly on a specific interval, since you can manually configure the exact date and time of the event.

When you drag the milestone onto the timeline, the Configure Milestone dialog box appears, where you can specify the exact date and time of the milestone along with a description of the event. You can also choose from the standard date formats to better represent the time and date. Click OK to create the milestone on the timeline. The milestone can be dragged along the timeline, and the date and time of the milestone will be updated accordingly.

When adding many milestones, it is possible that the description text of the milestones will run into each other creating a messy look. It is possible to avoid collisions by changing the position of the milestone text. If you happen to have a colliding text, simply grab the yellow end of the milestone and drag to a separate position, such as the bottom or higher up.

You can also angle the yellow end by simply turning your mouse to a desired angle. Once the yellow end is dragged and released, the Line milestone shape adjusts itself accordingly. You can also use the guides to glue the yellow ends of multiple milestones so that they are all aligned. An interval denotes a block of time over the course of which an event occurs or is scheduled.

To add an interval, drag the Block interval shape onto a location on the timeline. It opens the Configure Interval dialog box. In the Configure Interval dialog box, you can select the duration of the interval, the date format and add a description. Click OK to add the interval to the timeline. Intervals can overlap milestones or other events. By formatting the interval shape to make it transparent, any other shape behind it can be made visible.

Markers and indicators can be used to denote specific events such as current date or elapsed time. Markers help to gain a perspective of where you currently stand with respect to your objectives in the current timeline.

You might want to adjust the yellow end to ensure that the marker text does not overlap with your milestone or other information. Another marker or indicator that can be useful is, Elapsed time. The Elapsed time indicator helps in gauging the time elapsed since the beginning of the timeline. It is indicated by a green rectangle along the duration of the elapsed time. Of course, just like any other shape, the color of the Elapsed time shape can be customized.

Expanded timelines are useful to get a zoomed in view of the finer aspects of a time period. For example, the expanded timeline can show many details of events in a particular period, which might not be visible on the main timeline. To create an expanded timeline, drag the Expanded timeline shape onto the main timeline. This opens the familiar Configure timeline dialog box in which you can specify the start and finish dates.

Since this is an expanded timeline, you can choose a lower scale such as weeks instead of months if you have a packed agenda for the week. The expanded timeline is connected to the main timeline by means of two dotted connectors with yellow ends. The yellow ends can be used to move or change the orientation of the expanded timeline.

You can also add milestone events to the expanded timeline. However, any event or interval added to the expanded timeline will not show up in the main timeline. You can apply the usual formatting techniques, such as themes and variants to a timeline. You can also select a background so that all successive timelines are created using the background template. You can also change the timeline and other shapes to make it look like a block, cylinder, or a bracket by right-clicking the shape and selecting the corresponding type from the menu.

Visio also allows you to let others edit the drawing, if provided access. This happens via Microsoft OneDrive and you need to be signed in to Visio to access this feature. To share a drawing for editing or review, go to the File menu and click Share. The document has to be first saved to the cloud, so click Save to Cloud to save the document to your personal or official OneDrive folder. Once the document is saved to your OneDrive folder, you can invite others by sending them the link to the shared drawing.

You can define whether people just get to view it or get to edit it as well. Your collaborators can then open the shared drawing in the cloud and open the drawing directly in their Visio installation. They can open and review the drawing online in their browsers; however, any changes to the drawing itself requires the users to have a local copy of Visio installed.

You can create calendars in Visio to help you better organize and deliver information. To create a calendar, go to the New menu in the File tab and click Templates, then Schedule.

In the Schedule category, click Multi week Task Calendar and then Create to create the calendar workspace. Depending on your version of Visio, you might just notice the template as Calendar. You will see that there is a default calendar created. You can however, create your own calendar by dragging the Month shape onto an empty canvas. This opens the Configure dialog box, where you can specify the calendar month. Days of the month are automatically filled and the weekends are differentiated from the weekdays.

To add a single day appointment, click the Appointment shape in the Shapes pane and drag it on to a location in the calendar. This opens the Configure dialog box, where you can enter the details of the appointment. Click OK to add the appointment on the prescribed date. Sometimes, appointments can stretch over multiple days. To add a multi-day appointment, click and drag the Multi-day event shape from the Shapes pane onto the calendar.

This again opens a Configure dialog box, where you can specify details of the event along with the start and end dates. Once the multi-day appointment is created, you can drag the appointment handle to cover additional dates, if needed. Calendars can be customized just like any other Visio drawing by applying themes and variants. Calendars can also be customized to show weather conditions or even moon phases. To add a shape such as weather icons, scroll down the list of shapes in the Shapes pane and drag the desired icon onto a date in the calendar.

You can align multiple shapes using the dynamic grids that appear when you try to align shapes next to each other. You can also change the look and feel of the calendar by selecting themes and variants from the Design tab in the Ribbon. Adding additional months is simple in Visio. You can rename the page by double-clicking on the page title.

Once you add a new page, create a new calendar by clicking and dragging the Month shape onto the new page. Earlier this kms method worked on myu MS Office but suddenly one day Word again started saying that I need to acticate.

Hi, this is not working… can someone pls help. Please see the Application Event Log for additional information. To view the activation event history run: cscript ospp.

Have any options? Skip to content. Difference between Retail and Volume version. The first method: Without using any additional library. The second method: Using an additional library extracted from installation folder of Office Volume. Previous Previous. Next Continue. Similar Posts After a series of preview versions, Microsoft finally came out with an official version of Office Leave a Reply Cancel reply Your email address will not be published.

As per the new requirements, you must obtain an Office subscription to get Office This is applicable for both Microsoft Office Home and Professional. This newer subscription method allows you to access cloud storage space as well. They offer a generous 1TB space on their cloud for your convenience. That is in addition to all the programs included in their Office package. In addition to that, the same website offers subsequent updates to the Microsoft Office package.

It is possible to download the version of the Microsoft Office Package without costing anything. However, you must download this program through its official website only. Even though some random websites offer download links to Microsoft Office , they are not safe. Pretty much all of those downloads may associate with some malware or adware.

This is particularly true when it comes to torrenting. Once you have downloaded the software, activate it with Office product keys.

We encourage our readers to use a genuine product key and activate the Office Package. It is not difficult to activate Microsoft Office You can get it done over the internet without any trouble. Please follow up below to activate Office package.

First, you should launch Microsoft Office on your computer after downloading and installing it. You may use a Microsoft Office product key we have provided in this guide. As we mentioned above, the activation of Microsoft Office Professional requires an internet connection.